RETENTION OF HR RECORDS POLICY INTRODUCTION Tayside Contracts is committed to managing an effective and efficient HR records system. This policy details how we will store, maintain and dispose of HR records safely and securely. HR records include information on payroll, training and health and safety. In accordance with the Data Protection Act 2018 and the General Data Protection Regulation.
The required period for retention of records is listed below. Unless otherwise noted, you may retain the records for a longer period if necessary for the administration of the program and there is available storage space. Records may be kept in electronic or hard copy form, but if they are in electronic form, you should consult with the Information Technology department to ensure that the.
This policy updates the 1999 Health Board retention policy and sets out the minimum periods for which records should be retained. It should be read in conjunction with the HSE’s Standards and Recommended Practices for Healthcare Records Management (Section 5 -retention and disposal schedule for health care records) (weblink) and the HSE’s National Financial Regulation Retention of.
One way to write a records retention policy is to have a fixed retention period for each business record run from the date the record was created. Under that approach, retention periods will be expiring throughout the year. If the records retention policy requires employees to destroy records immediately upon expiration of the retention period, the policy may require employees to be managing.
To be read with Records Retention Policy. 2 Records Retention Schedule v2.0 Contents Area Page 1. Student Administration A. General B. Examinations C. Academic Timetables and Room Bookings D. Registry and Admissions E. Awards and Graduation 3 3 6 6 7 8 2. Staff Administration A. HR Records B. Payroll Records C. Health and Safety Records 10 10 20 21 3. Teaching and Student Assessment 23 4.
Records Management and Retention Policy. 1. Policy Statement. Vision Training (North East) Limited recognises that the efficient management and retention of its records is necessary, to support its core functions, to comply with its legal, regulatory and contractual obligations and to contribute to the effective overall quality management of the company. Records management is defined as a.
At the end of the specified retention period, records must be disposed of in accordance with the Guidance for Disposal of Confidential Records. Paper records must be shredded using a local shredding machine or using the services of Shred-it, the University’s approved supplier for such services. Where staff transfer internally to a new area, the only records that should be transferred to the.
Document and Records Retention Policy 1. Introduction This policy gives information on the retention periods of documents and records (electronic and hardcopy) within City of Glasgow College. The policy sets out the College’s recommended retention timeframes but also clearly identifies its obligation under statute to ensure documents and records are not kept longer than necessary. 2. Purpose.